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  3. Jonathan Voter

    D91 Consolidate Contacts at Student

    This is just what I was looking for!
  4. Jim Murdoch

    D91 Consolidate Contacts at Student

    Works great Vance, thanks for your efforts.
  5. Cole Tarbet

    D91 Consolidate Contacts at Student

    Thanks Vance! It works great for me so far.
  6. Vance M. Allen

    D91 Consolidate Contacts at Student

    Version 2018.08.31.1

    8 downloads

    Objective This plugin adds an option to consolidate duplicate contacts found when looking at a student's profile. Disclaimers/Known Issues PowerSchool has some known issues with consolidation and this plugin does not resolve those. If you perform a consolidation using this plugin and the people are not consolidated, that would have happened whether you used this plugin or not. Please do not report bugs for that. The only bugs that would be mine to solve are those on the student's Contacts page itself. Once you click Consolidate Contacts and are taken to another page, the plugin is not involved anymore. Known Issue in the Plugin (please don't e-mail me about this--I hope to fix it in a future update): Issue: When changes are made to data in the page (e.g. shifting contact orders up/down), the table is redrawn causing the Consolidate Contacts checkboxes to vanish. The column remains, but with diagonal lines through it. Workaround: Click the Contacts link from the left navigation bar to reload the page. No warranties, expressed nor implied, are offered with your use of this plugin. Support is not guaranteed for this plugin. Questions may be posted in the Comments section of this download. Bug reports not listed above should be e-mailed directly to me at allevanc@d91.k12.id.us or you may use the private messaging area of the forum if you prefer. How to Install the Plugin You must have PowerSchool 11.1 (or newer) to use this plugin. Contacts were not a part of the system before that. Feel free to refer to PowerSource article 80644 if you want additional information on installing the plugin. The section of the manual is called Plugin Management. Download the plugin and save it somewhere you can find again shortly. From the Start page, choose System ► System Settings ► Plugins Management Configuration. Click on Install. Click Choose File next to Plugin Installation File. Browse to the file you downloaded in Step 1 and select it. Click Install. The plugin was installed successfully. should appear at the top. Check the "enable" box for the D91 Consolidate Contacts at Student. Click Enable to complete the installation. You should get Plugin successfully enabled. How to Use the Plugin Search for a student and access their Contacts page. A new column of checkboxes is added to the right as well as a new action item, Consolidate Contacts. For a given contact, check off all of the duplicates and click Consolidate Contacts. If one or more names do not match, a warning appears in case you clicked that by mistake. The rest of the consolidation process is handled by PowerSchool's core consolidation process. How to Uninstall the Plugin If you're having issues with the current version, please let me know in the comments tab below. If you decide not to keep the plugin, these are the steps to remove it from your system: From the Start Page, choose System ► System Settings ► Plugin Management Configuration. Find the plugin and click the Delete button on the right. Confirm the deletion. Last, But Not Least I have not gotten to put as much effort into this plugin as I prefer, so I know it may not work perfectly. Nonetheless, I hope it helps! Please do me a favor and leave a review (in the Review tab below) if you use my plugin and let me know how it worked for you. If you have general questions, feedback, technical issues, or typos with the plugin or its documentation, feel free to use the Comments tab to let me know. Support is not guaranteed but I'll help if I can. Thank you! --Vance M. Allen
  7. Vance M. Allen

    D91 TIDE Students Extract

    Okay, I think we will need to take this to a personal message to further troubleshoot from here so it doesn't e-mail notify everyone following this download.
  8. Teri Hinrichs

    D91 TIDE Students Extract

    I'm pretty sure I have access to everything.
  9. Vance M. Allen

    D91 TIDE Students Extract

    Hi Teri, The most common reason for that is if there is Field Level Security and you don't have access to one or more of the fields I'm using in the query. Typically it is the LunchStatus field that is locked up, which is used for your Economically Disadvantaged column. If you don't have Field Level Security set up, or if you're sure that's not the problem, please let me know. Thanks, Vance
  10. Teri Hinrichs

    D91 TIDE Students Extract

    Do you know of any reason that I would get this error while trying to run the export?
  11. Teri Hinrichs

    D91 TIDE Students Extract

    Ok I think I got it fixed. I'm going to run the export and see if it works. I really appreciate your help.
  12. Vance M. Allen

    D91 TIDE Students Extract

    The LEP one at the bottom of your screenshot is the one you'd need to add to any kids receiving LEP services (the program name need only have LEP space hyphen space, which it looks like it has), and then you'd need to set their status in that section at the bottom we were talking about before. Hope this helps! --Vance
  13. Teri Hinrichs

    D91 TIDE Students Extract

    I think I edited it and added LEP - I may have deleted the EL program I'm not sure.
  14. Vance M. Allen

    D91 TIDE Students Extract

    Oh; I didn't realize those changes had pushed through already. PowerSchool said that was coming but I thought that was another month out. You're in the right spot, and the fields themselves didn't change, only the labels they use for them on the page. However, the program name itself (up at the top) needs to have "LEP - " in the name for this version of the report to pick up the program (I haven't yet updated this report to allow EL space hyphen space). If you have renamed your programs to EL, I will need to update this plugin to handle that. Do your LEP program name(s) have LEP space hyphen space, like this?
  15. Teri Hinrichs

    D91 TIDE Students Extract

    I just realized that my program is EL not LEP - How can I fix that?
  16. Vance M. Allen

    D91 TIDE Students Extract

    No problem. Thanks for raising your questions. Feel free to let me know if others come up.
  17. Teri Hinrichs

    D91 TIDE Students Extract

    Ok gotcha! Thank you for the clarification.
  18. Vance M. Allen

    D91 TIDE Students Extract

    There are three criteria required for an LEP program to be found and used for this export: Student must be enrolled in a program that contains "LEP - " (LEP space hyphen space) in its name. The program name can be something like LEP - Limited English Proficiency, X1LEP - Limited English Proficiency, etc. Note that any prefix (e.g. X1) on the program name itself does NOT set the status. See #3 below. The program must be active as of the date you are running the export (i.e. the exit date is beyond today, or is open-ended with 0/0/0). The status is set at the bottom. This is the same logic used by PowerSchool's Student Demographics report for ISEE. Please let me know if you have further questions. --Vance
  19. Teri Hinrichs

    D91 TIDE Students Extract

    Can I edit the statuses in the drop down menu? I don't think they correct or maybe I'm misunderstanding what I need to do, to have the export work.
  20. Vance M. Allen

    D91 TIDE Students Extract

    Do you mean that you're not sure if the statuses are set correctly in your special programs? Or you're not sure if my export is pulling them correctly? If the former, you edit them via Special Programs, click the LEP program, then scroll to the bottom and the statuses are a dropdown choice. If the latter, please give more detail on what is causing you to question the export.
  21. Teri Hinrichs

    D91 TIDE Students Extract

    I'm not sure my LEP Status is correct, How can I edit them?
  22. Jim Ohlensehlen

    D91 TIDE Students Extract

    I have been removing those manually in our district.
  23. Vance M. Allen

    D91 TIDE Students Extract

    AIR automatically marks a student as dual enrollment if two districts add the student's information into their TIDE system. What this extract does is exports anybody who has enrollment dates of this school year, even if they never attended (i.e. same entry/exit dates, or exit date prior to entry date). Then it checks if the student is active or not. If they are not, it sets the Delete flag to Yes, so it will remove them from your TIDE, thus taking them out of dual enrollment and giving them solely to the new district. TIDE can continue to receive delete requests for students you don't have without errors, so there's no need to track who you've deleted from TIDE and who you haven't. This code doesn't address dual enrollment in-district. Only the current school is exported; there is no deletion of the student's tie to the old school. If there is a need to delete prior school enrollments within the same district, I could build that in but it'll take some time.
  24. Jim Ohlensehlen

    D91 TIDE Students Extract

    Vance, how are you handling the dual enrollment in district and out that is created by simply uploading student records in your district?
  25. Chad Carlile

    D91 TIDE Students Extract

    Thanks for the update Vance!!! This saves a ton of time.
  26. Vance M. Allen

    D91 TIDE Students Extract

    Thanks for the reminder. The 17-18 version is now online. Please leave a review to let me know how it's working for you.
  27. Chad Carlile

    D91 TIDE Students Extract

    Vance, will you be doing an update to this for this year? A couple of the fields have changed for the new upload file this year. This has been a huge help and time saver. Thanks for sharing it.
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