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Vance M. Allen

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About Vance M. Allen

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  1. That is super weird. Nothing has changed with how that is used by ISEE between 18-19 and 19-20, and I can't think of any reason why it would work before and not now. I'll check the code and see if I can find something wrong.
  2. That is extremely odd. Are the ethnicities pulling on your ISEE report for affected kids?
  3. It would use the checkboxes for race and the yes/no radio buttons for the Hispanic/Latino. Scheduling Ethnicity is not used by ISEE so I did not use it for this report.
  4. Thanks for the heads up on this, Chad. Yes, I will update it for 19-20. 🙂 I have not gotten into TIDE yet to check for changes as I've had to be working on ISEE for our summer submission and several other start-of-year tasks. Was this the only change in the template? I'm not aware of any reason that ethnicity would be working differently. It should be using the same method for ethnicity that ISEE does--in other words, it should be using the Federal Race checkboxes and the Hispanic/Latino Yes/No radio buttons.
  5. Version 2019.01.23.2


    Objective This plugin adds an option to consolidate duplicate contacts found when looking at a student's profile. Disclaimers/Known Issues PowerSchool has some known issues with consolidation and this plugin does not resolve those. If you perform a consolidation using this plugin and the people are not consolidated, that would have happened whether you used this plugin or not. Please do not report bugs for that. The only bugs that would be mine to solve are those on the student's Contacts page itself. Once you click Consolidate Contacts and are taken to another page, the plugin is not involved anymore. No warranties, expressed nor implied, are offered with your use of this plugin. Support is not guaranteed for this plugin. Questions may be posted in the Comments section of this download. Bug reports not listed above should be e-mailed directly to me at allevanc@d91.k12.id.us or you may use the private messaging area of the forum if you prefer. How to Install the Plugin You must have PowerSchool 12.0 (or newer) to use this plugin. Contact consolidation was not a part of the system before that. Feel free to refer to PowerSource article 80644 if you want additional information on installing the plugin. The section of the manual is called Plugin Management. Download the plugin and save it somewhere you can find again shortly. From the Start page, choose System ► System Settings ► Plugins Management Configuration. Click on Install. Click Choose File next to Plugin Installation File. Browse to the file you downloaded in Step 1 and select it. Click Install. The plugin was installed successfully. should appear at the top. Check the "enable" box for the D91 Consolidate Contacts at Student. Click Enable to complete the installation. You should get Plugin successfully enabled. How to Update the Plugin These steps assume that the old plugin is still installed and enabled. If not, the steps may be slightly different. Download the plugin and save it somewhere you can find again shortly. From the Start page, choose System ► System Settings ► Plugins Management Configuration. Locate D91 Consolidate Contacts at Student in the listing, then click on its name. Click on Update. Click Choose File next to Plugin Installation File. Browse to the file you downloaded in Step 1 and select it. Click Submit. A Loading screen should appear. Depending on how many customizations you have, it may say that for up to 2 minutes. When it finishes updating, you may briefly see a green message about the plugin being updated successfully. A tray should slide open automatically asking if you want to Enable the new version of the plugin. Choose Enable to complete the upgrade. How to Use the Plugin Search for a student and access their Contacts page. A new column of checkboxes is added to the right as well as a new action item, Consolidate Contacts. For a given contact, check off all of the duplicates and click Consolidate Contacts. If one or more names do not match, a warning appears in case you clicked that by mistake. The rest of the consolidation process is handled by PowerSchool's core consolidation process. How to Uninstall the Plugin If you're having issues with the current version, please let me know in the comments tab below. If you decide not to keep the plugin, these are the steps to remove it from your system: From the Start Page, choose System ► System Settings ► Plugin Management Configuration. Find the plugin and click the Delete button on the right. Confirm the deletion. Last, But Not Least I hope this helps! Please do me a favor and leave a review (in the Review tab below) if you use my plugin and let me know how it worked for you. If you have general questions, feedback, technical issues, or typos with the plugin or its documentation, feel free to use the Comments tab to let me know. Support is not guaranteed but I'll help if I can. Thank you! --Vance M. Allen
  6. Okay, I think we will need to take this to a personal message to further troubleshoot from here so it doesn't e-mail notify everyone following this download.
  7. Hi Teri, The most common reason for that is if there is Field Level Security and you don't have access to one or more of the fields I'm using in the query. Typically it is the LunchStatus field that is locked up, which is used for your Economically Disadvantaged column. If you don't have Field Level Security set up, or if you're sure that's not the problem, please let me know. Thanks, Vance
  8. The LEP one at the bottom of your screenshot is the one you'd need to add to any kids receiving LEP services (the program name need only have LEP space hyphen space, which it looks like it has), and then you'd need to set their status in that section at the bottom we were talking about before. Hope this helps! --Vance
  9. Oh; I didn't realize those changes had pushed through already. PowerSchool said that was coming but I thought that was another month out. You're in the right spot, and the fields themselves didn't change, only the labels they use for them on the page. However, the program name itself (up at the top) needs to have "LEP - " in the name for this version of the report to pick up the program (I haven't yet updated this report to allow EL space hyphen space). If you have renamed your programs to EL, I will need to update this plugin to handle that. Do your LEP program name(s) have LEP space hyphen space, like this?
  10. No problem. Thanks for raising your questions. Feel free to let me know if others come up.
  11. There are three criteria required for an LEP program to be found and used for this export: Student must be enrolled in a program that contains "LEP - " (LEP space hyphen space) in its name. The program name can be something like LEP - Limited English Proficiency, X1LEP - Limited English Proficiency, etc. Note that any prefix (e.g. X1) on the program name itself does NOT set the status. See #3 below. The program must be active as of the date you are running the export (i.e. the exit date is beyond today, or is open-ended with 0/0/0). The status is set at the bottom. This is the same logic used by PowerSchool's Student Demographics report for ISEE. Please let me know if you have further questions. --Vance
  12. Do you mean that you're not sure if the statuses are set correctly in your special programs? Or you're not sure if my export is pulling them correctly? If the former, you edit them via Special Programs, click the LEP program, then scroll to the bottom and the statuses are a dropdown choice. If the latter, please give more detail on what is causing you to question the export.
  13. AIR automatically marks a student as dual enrollment if two districts add the student's information into their TIDE system. What this extract does is exports anybody who has enrollment dates of this school year, even if they never attended (i.e. same entry/exit dates, or exit date prior to entry date). Then it checks if the student is active or not. If they are not, it sets the Delete flag to Yes, so it will remove them from your TIDE, thus taking them out of dual enrollment and giving them solely to the new district. TIDE can continue to receive delete requests for students you don't have without errors, so there's no need to track who you've deleted from TIDE and who you haven't. This code doesn't address dual enrollment in-district. Only the current school is exported; there is no deletion of the student's tie to the old school. If there is a need to delete prior school enrollments within the same district, I could build that in but it'll take some time.
  14. Thanks for the reminder. The 17-18 version is now online. Please leave a review to let me know how it's working for you.
  15. Version 1.0.0


    Objective This PowerSchool engine report builds a CSV export to be used by PowerSchool's Data Import Manager so you can migrate your active accommodations stored under Special Programs to the new table. Copyright Notice This engine report was developed completely on my own time without pay, and is therefore copyrighted to me. Districts and charters are licensed to use this report only as an end-user as described on this download page. The code may not be redistributed except by the Tech Talk forums, re-used, modified, altered, stolen, etc. in whole or in part except as described explicitly in writing by me. Additionally, no copyright notices within this engine report may be removed or altered. If you do not agree to these terms, you must not install this engine report and you must discard any copies you possess of it. Violators may be prosecuted to the maximum extent permitted by law. Note As of this writing, Idaho Falls School District #91 does not use PowerSchool for tracking accommodations, and I no longer have access to any PowerSchool districts that do. Therefore, I've gone to great lengths to debug and troubleshoot this report as much as I can with what I have available to me, but I cannot guarantee that I've caught everything. If you experience issues with the report, please bring them to my attention in the Comments section here. If needed, we can move to a private conversation for further troubleshooting. Just in case, you may want to consider making a backup of your database before importing the file that this report generates, especially if your staff has already started entering accommodations into the new area of PowerSchool. How to Install the Engine Report Do not go through these steps if this report is already installed--you MUST uninstall any existing copies first or the report will break. The steps to uninstall are in the next section. Download the report and save it somewhere you can find it shortly. From the Start Page, choose System Reports ► Engine (tab) ► Load One Local Report.Click Choose File next to Report to Upload.Browse to the file you downloaded in Step 1 and select it.Click Import."The report was imported correctly" should appear at the top.Click the PowerSchool logo to return to the Start Page.How to Downgrade/Reinstall/Update/Uninstall the Engine Report PowerSchool does not upgrade engine reports without removing the existing version first. These steps will remove the report. To install a different version, follow the Install the Engine Report steps above after removing the existing version. From the Start Page, choose System Reports ► Engine (tab) ► Setup.Click on the TIDE SSE Migration Helper entry under the Report ID column.Scroll clear to the bottom and click Delete, then Confirm Delete.How to Use the Report This report installs a new entry into your Engine tab in System Reports. This report will scan over all current Special Programs for any accommodations that can be migrated into the new layout. You will need access to run Engine Reports and the Data Import Manager in order to use this report successfully. From the Start Page of the District Office, choose System Reports ► Engine (tab) ► TIDE SSE Migration Helper.Click Submit to run the report.After the report completes (Refresh periodically if needed), you'll get a View option. Click that.The report will automatically download into CSV format. Save it somewhere convenient.WARNING: Do NOT manipulate the export file in Excel unless you are familiar with the data format and you can preserve all required leading zeros. Several fields in the new table REQUIRE leading zeros and Excel will strip them off by default. If you have any doubts, use a text editor if you need to manipulate the export file.Importing the Accommodations into PowerSchool's New Interface From the Start Page of the District Office, choose Special Functions ► Importing & Exporting ► Data Import Manager.Click Choose File next to Source, then browse for the file you downloaded in Step 4.Choose S_ID_STU_SETTINGS_C next to Import Into.Choose Comma for the Field Delimiter and Windows ANSI for the Character Set.While I do not have a Mac to test this on, I believe you may still need to choose Windows ANSI even on a Mac because the engine report uses CRLF line spacing. If you find this not to be true, please let me know so I can update this document.Click Next to move into the Map Columns section. The columns should already be mapped. Click Next again.The PowerSchool default settings are good (exclude header, do not process record, last box unchecked). Click Import.Depending on how many records you have, you may need to click PowerSchool's Refresh button (not the browser refresh) periodically to check the status.Once the import is complete, check your results. The new location for accommodations, by default, is under (Student Selection) ► State/Province - ID ► Student Settings Export Accommodations.If you are satisfied, you can uninstall the engine report from your server. You shouldn't need it again unless additional accommodations are added into the old/deprecated section.Last, But Not Least I hope this helps! Many hours went into building this report and documenting its use. Please do me a favor and leave a review (in the Review tab below) if you use my report and let me know how it worked for you. If you have general questions, feedback, technical issues, or typos with the report or its documentation, feel free to use the Comments tab to let me know. Support is limited but I'll help if I can. Please keep all support questions in the Tech Talk forums. If your questions are beyond the report itself, please ask those questions in the forum so that a wider audience will see them and can assist. Thank you! --Vance M. Allen
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